The amount of work involved with planning any kind of corporate or industry event can be huge and gala dinners are no exception. In fact, it is very easy to get bogged down with the little details (lighting, menus, decorations, etc.) when you should be focusing on building up an impressive guest list and showing off your brand.
Whilst it is common for businesses to cite concerns about cost as a reason for not outsourcing their event planning needs, the reality is that independently managing projects of this kind can be time consuming and expensive. However, with the support of a gala dinner agency, it becomes much easier to spot opportunities to save cash – without compromising on quality.
This guide to the top three reasons why you should use an agency to plan your next gala dinner will help you to understand the benefits of outsourcing your event planning needs.
If you hire a gala dinner agency to plan your event, instead of assigning an in house team, you will never have to worry about losing focus of primary workloads. This is something which lots of companies forget to take into account when organising parties, awards shows, and other industry events. They realise their mistake once they have a group of employees who are only giving part of their attention to meeting daily targets.
As well as being able to plan an event without having to divert resources away from company targets, hiring a gala dinner agency is a great opportunity to secure exclusive deals from suppliers. A business which specialises in event planning is bound to have access to a broader selection of suppliers, a much more appealing range of prices, and plenty of advice on where to find the best quality food, decorations, lighting, furniture, and more.
If your event planning team has no direct experience with organising a gala dinner, it is going to take them twice the amount of time to determine what needs to be acquired, where it should be sourced from, and how it is going to fit with the overall theme for the evening. In other words, they are going to have to learn ‘on the job’ and this takes time. Unfortunately, time is money when it comes to event planning – outsource the job to a gala dinner agency and maximise the value of your resources.
by: Ant Hampel